One of the most pleasant events that you can participate in is a golf tournament. It is also one of the most challenging, as a lot goes into the planning of this event that you may not be aware of. With golf being as well-liked as it is, many businesses and charities are using tournaments as a way to spike interest in their cause or in their operation. If you are in charge of planning such a tournament, remember that there are a lot of considerations to keep in mind if you intend it to be a success.
Golf tournaments require a lot of planning. One of the first things you will want to do is come up with a goal or outcome that you desire to come out of pulling off a successful tournament. This can work a number of ways, but one popular way to make this happen is to come up with a theme and gather information to support that theme. Within this theme, make sure that you remain realistic with your expectations and that you stick to your assigned budget as closely as possible.
Once you have a budget, the next step is to find a course. There are several things to keep in mind when choosing a golf course. First, you will want to make sure that it is large enough to accommodate the number of golfers you plan on inviting. Second, you will want to verify that their accommodations are fitting for whatever secular events you are planning in addition to the tournament. This includes an award ceremony, a luncheon, a banquet, etc.
Finally, you will want to confirm that the staff of the course is amiable and you feel that they can work with you. It's also important to make sure that if the course is unable to provide enough staff for that day, that you are confident that you will be able to find enough volunteers for that day.
The next step is to find some sponsors for your event. They may be able to donate items for an auction, or prize money for the winner. Once you have your sponsors committed to the project you will want to make sure that specific signage is made up for the day of the tournament.
Now that you have a purpose, a location, some sponsors and the general outline of the day planned it's time to send out the invitations. The invites for players and guests can have formal invitations that include the registration forms, or can be informal brochures. Whichever design you go with, make sure that the registration forms are included. Also, do not forget to include a fax number and a mailing address on the registration form so that they have options in getting the form back to you.
Some final details to consider are, do you want to have goodie bags for players, do you want to have a raffle, is there going to be an award ceremony? If you decide yes to any of those options, allow for the items in your budget and prepare for them ahead of time.
As you prepare for the day of the event, make sure you have farmed out the right tasks to the right people. Think about creating a checklist and get started early so that you can finish up any of the last minute preparations that you will need to make. Ensure that you have snacks, sunscreen, and any other extras so that the players feel welcome. You want to create a positive experience for the players and those small touches add up to a big picture of attentiveness from the host. Have fun, remember the theme, and stick to your game plan so that you can provide the best tournament in the history of tournaments. Confidence is key.